CHIEF ADMINISTRATIVE ANALYST (RCTEST101419)
About Metro
Job Summary
Provides highly complex administrative, budgetary, financial systems, and analytical support for an assigned department.
Minimum Qualifications
A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes
Education
- Bachelor's Degree in Business, Public Administration, or a related field; Master′s Degree in a related field preferred
Experience
- Four or more years of senior-level experience performing budgetary, administrative, operational systems support and facility planning work, including experience using word processing, database, and spreadsheet personal computer software, with increased responsibility over time; some positions in this class may require specialized experience in area of assignment
Certification/Licenses
- Valid California Class C Driver License
Preferred Qualifications
Example of Duties
- Assists in the development and implementation of departmental policies, regulations, and procedures
- Assists with the development and implementation of department goals, long-range strategies, and schedules
- Develops, implements, and monitors departmental capital and operating budgets
- Provides financial support by reviewing expenditures and encumbrances, and ensuring timely payment of invoices
- Reviews budget requests and makes funding recommendations
- Directs the study of department operations
- Acts as administrative project manager to ensure projects are completed according to deadlines and standards; tracks departmental KPIs (Key Performance Indicators) and achievement of milestones
- Represents the Deputy Executive Officer at meetings, committees, and conferences
- Directs the development and implementation of department personnel programs
- Prepares, reviews, and presents complex reports to senior management and the Board of Directors
- Oversees and approves the preparation of comprehensive proposals, contracts, applications for funds, and reports
- Performs complex cost, budgetary, and statistical analysis
- Performs special projects as requested
- Supervises, trains, mentors, and motivates assigned staff
- Accounts for assigned staff and personal compliance with all of Metro′s safety rules, polices, and procedures
- Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out May be required to perform other related job duties
Knowledge and Abilities
Essential Knowledge, Skills and Abilities
Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)
- Theories, principles, and practices of public administration, management, organization, budgeting and financial administration, governmental accounting, grants administration, cost accounting, recordkeeping, and personnel administration
- Capital and operating budgets
- Research and report preparation methods
- Mathematics, business statistics, and financial analysis
- Principles of supervision
- Relevant computer software applications, including Microsoft Office Suite
Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)
- Performing the most complex analyst functions
- Planning, coordinating and prioritizing multiple projects
- Data, business, and financial analysis and research methods
- Analyzing situations, identifying problems, recommending solutions, and evaluating outcomes
- Exercising sound judgment and creativity in making decisions
- Communicating effectively orally and in writing
- Preparing comprehensive reports and correspondence
- Interacting professionally with various levels of Metro employees and outside representatives
- Supervising, training, mentoring, and motivating assigned staff
- Leadership
- Operating computers and general office equipment
Ability to (defined as a present competence to perform an observable behavior or produce an observable result)
- Research, compile and analyze complex data
- Meet tight time critical deadlines
- Work independently
- Organize and prioritize activities
- Handle highly confidential information
- Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements
- Plan financial and staffing needs
- Travel to offsite locations
- Read, write, speak, and understand English
Special Conditions
The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.
Working Conditions
- Normal office situation (Constantly)
- Close exposure to computer monitors and video screen (Constantly)
- Work after designated regular hours in case of special assignments or emergencies (Occasionally)
- Available for overtime work when necessary (Occasionally)
- High work speed to meet required quotas or volume of piecework (Frequently)
- Travel, without overnight stays (Occasionally)
Physical Effort Required
- Sitting at a desk or table (Constantly)
- Operate a telephone or other telecommunications device and communicate through the medium (Constantly)
- Type and use a keyboard and mouse to perform necessary computer-based functions (Constantly)
- Repetitive motion (e.g., typing, calculator, stapling, stamping, filing, sorting, operating equipment, writing) (Frequently)
- Communicating through speech in the English language required (Constantly)
- Good hearing (Constantly)
- Good close vision to read typed or hand-written material (Constantly)
- Understand, remember and apply verbal and/or written information (Constantly)
- Organize thoughts and ideas into understandable terminology and to complete tasks (Constantly)
- Communicate, exchange and/or explain information (Constantly)
- Count, compute, analyze and/or interpret numerical data (Constantly)
- Make decisions that have an impact on the individual′s work and/or others (Constantly)
- Conduct research, analyze data and/or document findings (Constantly)
- Prioritize and manage workload (Constantly)
- Control one′s own emotional reactions (e.g., frustration) (Occasionally)