ADMINISTRATIVE ANALYST - KF 10-12-20

About Metro

Job Summary
Provides journey-level administrative, budgetary, technical, and analytical support for an assigned department.

Minimum Qualifications
A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes
Education

• Bachelor′s degree - Business, Public Administration, or a related field (Questionnaire has "Associate′s Degree or Two Year University equivalent required; Bachelor′s Degree preferred")

Experience

• Two or more years of entry-level experience performing basic or entry-level budgeting and administrative work with increased responsibility over time (Existing Spec has "2 years' experience OR Associate′s Degree and 4 years′ experience performing basic or entry-level budgeting and administrative work")

Certification/Licenses

• None required Note The above minimum qualifications reflect best practices. The blue highlights indicate a difference between the draft job spec, the original job spec and/or the questionnaire.
  
  Preferred Qualifications
  
  Example of Duties
  

• Provides administrative support for a department or division in one or more of the following areas as assigned budget preparation and administration, contract monitoring, and personnel administration

• Conducts research and prepares reports requiring compilation and analysis of data

• Conducts forecasting analyses and studies

• Develops program management, data tracking, and other software applications on personal computers

• Develops and implements records maintenance and analysis systems

• Monitors projects and programs

• Confers with internal and external stakeholders regarding various matters as assigned

• Represents the department at meetings, committees, and conferences

• Performs and formulates financial, administrative, policy, and organizational analyses and recommendations

• Advises management and staff regarding performance and funding matters

• Monitors assigned departmental operating and capital budgets

• Prepares recommendations for proposed expenditures of capital funds

• Researches and recommends appropriate action regarding performance and budget variances

• Reviews grant requests

• Monitors grant expenditures

• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out May be required to perform other related job duties
  
  
  Knowledge and Abilities
  Essential Knowledge, Skills and Abilities
  Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)

  • Theories, principles, and practices of budget, accounting, financial, and administrative and technical analysis

  • Research and report preparation methods

  • Mathematics and business statistics

  • Business computer software applications

  
  Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)

  • Performing statistical and financial analyses

  • Analyzing situations, identifying problems, and developing and recommending solutions

  • Exercising sound judgment and critical thinking in making decisions

  • Communicating effectively orally and in writing

  • Preparing comprehensive reports and correspondence

  • Interacting professionally with various levels of Metro employees and outside representatives

  
  Ability to (defined as a present competence to perform an observable behavior or produce an observable result)

  • Research, compile, and analyze data

  • Handle highly confidential information

  • Meet tight time constraints and deadlines

  • Think and act independently

  • Follow oral and written instructions

  • Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements

  • Read, write, speak, and understand English
    Special Conditions
    The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.
    Working Conditions
    

  • Normal office situation (Constantly)

  • Close exposure to computer monitors and video screen (Constantly)

  • Work in awkward or confining/enclosed spaces (Occasionally)

  • Work after designated regular hours in case of special assignments or emergencies (Occasionally)

  • Available for overtime work when necessary (Occasionally)

  • Travel, without overnight stays (Occasionally)

  
  Physical Effort Required
  

• Sitting at a desk or table (Constantly)

• Operate a telephone or other telecommunications device and communicate through the medium (Constantly)

• Type and use a keyboard and mouse to perform necessary computer-based functions (Constantly)

• Standing (Occasionally)

• Walking (distance 5′ to 100′) (Occasionally)

• Bending or twisting at the neck, waist and/or knees (Occasionally)

• Intermittently sitting, standing, stooping (Occasionally)

• Light lifting or carrying 25 lbs. or less (Occasionally)

• Repetitive motion (e.g., typing, calculator, stapling, stamping, filing, sorting, operating equipment, writing) (Constantly)

• Communicating through speech in the English language required (Constantly)

• Communicating through speech in a non-English language required (Occasionally)

• Good hearing (Constantly)

• Good distance vision and/or depth perception to judge distances (Constantly)

• Good close vision to read typed or hand-written material (Constantly)

• Understand, remember and apply verbal and/or written information (Constantly)

• Organize thoughts and ideas into understandable terminology and to complete tasks (Constantly)

• Communicate, exchange and/or explain information (Constantly)

• Count, compute, analyze and/or interpret numerical data (Constantly)

• Make decisions that have an impact on the individual′s work and/or others (Occasionally)

• Conduct research, analyze data and/or document findings (Constantly)

• Prioritize and manage workload (Constantly)

• Control one′s own emotional reactions (e.g., frustration) (Constantly)